1. Launch PowerPoint. The PowerPoint Program window will appear (see Figure 1.1 below).

Figure 1.1: PowerPoint Program Window

2. Click the Format menu in the Menu bar, and select Slide Design. A variety of Slide Design Templates will appear in the right area of the screen (see Figure 1.1 above).
3. Double-click the desired Slide Design to select it.
4. Click the Format menu, and select Slide Layout. Various Slide Layouts will appear in the right area of the screen.
5. Click Title and Text from the Slide Templates to select it (see Figure 1.2 below, which illustrates the Title and Text slide). A Title and Text slide will appear in the Main Slide area (see Figure 1.3 below). There are other choices, but we’ll be using this common Slide Layout type for this tutorial.

Figure 1.2: Slide Templates

Figure 1.3: Title and Text Slide

6. Save and title the document by first clicking the File menu located in the menu bar and selecting Save. The Save As dialog box will appear (see Figure 1.4).
7. At the Save As dialog box, type “The Four States of Matter” in the File Name field (see Figure 1.4).
8. Click the black down-pointing triangle located to the right of the Save In field, and select the folder or area of the computer in which you want to save the file. Click the Save button (see Figure 1.4).

Figure 1.4: Save As Dialog Box

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9. Click in the Click to add title area of the slide and type the following text: “The Four States of Matter.” Don’t type the period after “Matter,” and don’t type the parentheses.
10. Click the Insert menu, and select New Slide. A new slide will appear in the Main Slide area. This slide will look identical to the slide in Figure 1.3.
11. Click in the Click to add title area of the slide and type “Overview”
12. Click in the Click to add text area and type “Here are the four states of matter:”
13. A new bulleted line will appear below the line you just created. Press the Tab key to indent the bulleted line.
14. Type “Solids” and press the Enter key on the keyboard. Type “Liquids” and press the Enter key. Type “Gases” and press the Enter key. Finally, type Plasma and press the Enter key. Note: if you make a mistake at any time, just click the Edit menu and select Undo. Your slide should look like the slide depicted in Figure 1.5 below.

Figure 1.5: Overview Slide

15. Click the Insert menu and select New Slide insert a new slide.
16. Click in the Click to add title area of the slide and type “Solids.”
17. Click in the Click to add text area, and type “Have a definite shape” and press the Enter key.
18. Type “Have a definite volume” and press the Enter key.
19. Type “Contain particles that are close together, but fixed” and press the Enter key.

Now you’re going to change the size of the text in all slides by using the Slide Master. If you just change the text size in an individual slide without using the Slide Master, the text will only change in that particular slide.

20. Click the View menu, and select Master > Slide Master. The Slide Master screen will appear (see Figure 1.6 below).

Figure 1.6: Slide Master Screen

21. Click the Click to edit Master title style text to select the text (see Figure 1.5).
22. Click the black down-pointing triangle located to the right of the Font Selection field, and select Garamond (see Figure 1.6).
23. Click the black down-pointing triangle located to the right of the Font Size field, and select 48 (see Figure 1.6). You have now changed the Title text to Garamond, 48 point font.
24. Click the Click to edit Master text styles text to select the text (see Figure 1.6).
25. Click the black down-pointing triangle located to the right of the Font Selection field, and select Verdana (see Figure 1.6).
26. Click the black down-pointing triangle located to the right of the Font Size field, and select 28 (see Figure 1.6). You have now changed the Master text style (first level text) to Verdana, 28 point font.
27. Click Close Master View (see Figure 1.6).
28. Click the Save icon on the Standard toolbar (the third icon from the left – it looks like a square floppy disk). Save your work often so that you won’t lose it if the power goes off suddenly or a computer system failure occurs.

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Now all of the text in all slides will be changed to these new specifications. Use this same procedure to change other text styles (second level, third level, etc.).

29. Insert a new slide.
30. Click in the Click to add title area of the slide and type “Liquids”
31. Click in the Click to add text area and type “Do not have a definite shape” and press the Enter key.
32. Type “Take the shape of container” and press the Enter key.
33. Type “Contain particles that are close together, but mobile” and press the Enter key.
34. Insert a new slide.
35. Click in the Click to add title area of the slide and type “Gases”
36. Click in the Click to add text area, and type “Take the shape and volume of container” and press the Enter key.
37. Type “Particles are far apart and move fast” and press the Enter key.
38. Type “Contain particles that are close together, but mobile” and press the Enter key.
39. Select the text “shape and volume” from the “Take the shape and volume of container” line, and press Control + B on the keyboard. This will bold the text for emphasis.
40. Insert a new slide.
41. Click in the Click to add title area of the slide and type “Plasma”
42. Click in the Click to add text area and type “Can be solid, liquid, or gas” and press the Enter key.
43. Type “Made when enough heat is applied to take electrons from the atomic nucleus” and press the Enter key.
44. Type “Examples of plasma are the sun, neon signs, and lightning” and press the Enter key.
45. Insert a new slide.
46. Click in the Click to add title area of the slide and type “Examples of Matter”
47. Click the Save icon.

Now you’re going to insert two pictures in this slide. Inserting pictures is a very useful function and will greatly enhance your PowerPoint presentations.

48. Click in the Click to add text area.
49. Click the Insert menu, and select Picture > From File. The Insert Picture dialog box will appear (see Figure 1.7).

Figure 1.7: Insert Picture Dialog Box

50. Click the black down-pointing triangle located to the right of the Look in: field and find the desired folder and picture that you want to insert. Just find any picture – even if it is not related to the four states of matter. You’re just practicing.
51. Click the desired picture, and then click the Insert button.
52. The picture will appear in the slide (see Figure 1.8 for an example of an inserted picture).

Figure 1.8: Example of Inserted Picture

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53. Move the picture by placing the cursor inside the picture until it changes to a four-sided arrow. When it changes to a four-sided arrow, click and hold the left mouse button, and move the picture to the left side of the screen. Release the mouse button.

54. Re-size the picture by clicking on one of the Sizing Circles until the cursor changes to a double-sided arrow. When the double-sided arrow appears, move the arrow inward to decrease the size of the picture, or move it outward to increase the size of the picture (see Figure 1.8). Note: Placing the cursor on one of the corner Sizing Circles and then re-sizing the picture will allow you to constrain the horizontal and vertical dimensions of the picture, which will stop it from being skewed when you re-size it.
55. Follow steps 49 through 54 to place another picture on the screen.
56. Place the new picture to the right of the first picture that you placed on the screen.
57. Click the Save icon.

Finally, we’ll add some animation and sound to the presentation. Animated slides are very popular and make your presentations more lively and entertaining.

58. Insert a new slide.
59. Click in the Click to add title area of the slide and type “Water: a Natural Phenomenon”
60. Click in the Click to add text area and type “Water can exist in all forms of matter: solid, liquid, gas, and plasma” and press the Enter key.
61. Press the Tab key to indent the bulleted line and type “Get it hot enough and it will turn to gas (vapor)” and press the Enter key.
62. Type “Get it even hotter and it will become plasma” and press the Enter key.
63. Type “Freeze it and it will become solid (ice)” and press the Enter key.
64. Type “Melt the ice (solid) and it will become a liquid” and press the Enter key. Now we’ll add some animation and sound to this slide.
65. Click the Slide Show menu, and select Animation Schemes. The Animation Schemes pane will appear (see Figure 1.9 below). This pane will allow you to select from a variety of animations and let you preview each one so you can decide which one(s) to select for your presentation.

Figure 1.9: Animation Schemes pane

66. Select which slide(s) will be animated by clicking the desired slide(s) in the Slide Area, which is on the left side of the screen (see Figure 1.10 below). Select multiple slides by holding down the Control key and selecting the desired slides. Click Apply to All Slides to apply the animation to all slides (see Figure 1.9).

Figure 1.10: Slide Area with First Slide Selected

67. Click one of the Animation Options in the Animation Schemes Pane to apply the animation to the selected slide(s). You’ll see the animation. Click the Play button to see the animation again. Click No Animation to clear the Animation Option (see Figure 1.9).
68. Add a sound to the animated slide by first selecting the title text “Water: a Natural Phenomenon”
69. Click the Slide Show menu, and select Custom Animation.
70. In the Custom Animation task pane, click the arrow on the selected item in the Custom Animation list, and then click Effect Options (see Figure 1.11). The Effect dialog box will appear (see Figure 1.12).

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Figure 1.11: Custom Animation Task Pane

Figure 1.12: Effect Dialog Box

71. Click the black down-pointing triangle located to the right of the Sound field. The Sound drop-down menu will appear (see Figure 1.12).
72. Select the desired sound, and click the OK button (see Figure 1.12).

Now it’s time to see the presentation that you’ve just created. You’ll view the presentation as a slide show.

73. Make sure that the first slide in the slide show is selected by clicking the first slide in the left slide area. A blue border will appear around the slide when it is selected (see Figure 1.10).
74. Click the Slide Show icon located in the lower-left area of the screen (see Figure 1.13).

Figure 1.13: Slide Show Icon

75. The presentation will begin. Click the left mouse button or the space bar to advance to the next slide. Press the Back arrow key on the keyboard to move back to the previous slide. Right-click the mouse to reveal the Short-cut menu, and select the desired function.

You’ve just completed the PowerPoint tutorial! You’ll now be able to create impressive presentations in PowerPoint. Consult other reference material or tutorials to learn more PowerPoint features.

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